Receptionist/Finance Administrator

Recruiter
Bespoke
Location
London
Salary
25000 per annum
Posted
09 September 2019
Closes
07 October 2019
Ref
LH #48051
Job Function
Other
Contract Type
Permanent
Hours
Full Time
An international design practice is seeking a front of house/finance administrator to be the face of their London studio. Candidates must be professional, well presented and spoken, have a can-do attitude and excellent organisational and multi-tasking skills. Previous experience working in a fast-paced, front of house environment is a must. There will be regular travel involved to one of the studio's regional offices.

Key Responsibilities
  • Meet and greet visitors and staff.
  • Answer the phone and pass on messages.
  • Book and set up meeting rooms and manage meeting room calendar.
  • Upkeep of reception area and order stationery and groceries.
  • Occasional typing and administration.
  • Distribute incoming and outgoing post.
  • Organise couriers, taxis and external print jobs.
  • Book travel and accommodation.
  • Assist with H&S tasks and monthly project reviews.
  • Keep Rapport up-to-date for live projects and input and update data.
  • Produce and issue monthly fees.
  • Provide technical team with project financial information.
  • Chase debit and liaise with the finance department.
  • Input internal allocation sheets on a weekly basis in time for monthly billing.
  • Review and approve staff time sheets and company expenses.
  • Monthly credit card reconciliation.
  • Financial management of sub-consultants.
Skills and Experience
  • Previous experience in either FOH or finance admin role.
  • Proficient in MS Office and Outlook. InDesign desirable.
  • Knowledge of the design, architecture or construction industry.
  • High standard of numerical accuracy and attention to detail.
  • Excellent communication skills both verbal and written.
  • Able to work proactively on own initiative and within a team.
  • Positive outlook, professional and personable.
Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy

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