EA/Practice Coordinator

Recruiter
Bespoke
Location
London
Salary
50000-60000 per annum
Posted
09 September 2019
Closes
07 October 2019
Ref
LH #47953
Job Function
Other
Contract Type
Permanent
Hours
Full Time
A leading architecture practice is seeking a confident and experienced EA to support the MD. As the firm is in a period of rapid growth, the role involves practice coordination duties. Someone who is comfortable managing a varied workload who is highly organised, resourceful and professional with the ability to work within a fast-paced and busy environment will be best-suited. EA experience, ideally within the built environment industry and a passion or interest in design and architecture would be desirable qualities.

Key Responsibilities
  • Coordinate MD's calendar and organise meetings, conference calls, catering, travel and accommodation.
  • Manage the workload of and activities for the MD.
  • Work closely with the MD to prepare for board meetings.
  • Manage email correspondence received and generated by the MD.
  • Coordinate cross-border internal and external meetings and teleconferences including liaising with clients and key business stakeholders.
  • Scope and assemble presentations for key client meetings and pitches.
  • Draft correspondence, letters, agendas and meeting minutes.
  • Reconcile expenses relating to all directors' purchases and expenses.
  • Ensure the office is smoothly managed on a daily basis.
  • Report facilities problems to the appropriate staff.
  • Undertake purchasing on the company's accounts.
  • Manage relationships with the wider company teams.
  • Assist senior staff with business development activities and submissions.
  • Update and coordinate the office-wide project resource planning chart and annual leave calendar.
Skills and Experience
  • Demonstrable EA experience in a similar environment.
  • Previous experience in practice/studio coordination role desirable.
  • Proficient in MS Office and InDesign; Sharepoint desirable.
  • Excellent standard of written and spoken English.
  • Strong planning, time management and organisational skills.
  • Ability to make executive decisions, use own initiative and problem solve.
  • Calm and efficient when working under pressure.
  • Excellent interpersonal skills and effective and direct communication skills.
Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy

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