EA to Director for Socially Responsible Architectural Practice

Recruiter
Adrem Group
Location
England, London, City of London
Salary
£26000.00 - £33000.00 per annum + Depending on experience
Posted
02 September 2019
Closes
30 September 2019
Ref
BBBH33517
Job Function
Manager, Studio Management
Contract Type
Permanent
Hours
Full Time
A socially responsible architectural practice is seeking a friendly and organised EA to support their Director. You will be the go-to for all of the Director's business activities and will have the opportunity to liaise with people at all levels, internal and external. This is a great opportunity for an experienced administrator within the architecture/design industry to take on more responsibility within their role.

Key Responsibilities:
  • Manage the Director's incoming correspondence - answering/pointing them in the right direction of the appropriate person, etc.
  • Manage the Director's calendar, scheduling meetings and organising travel
  • Regularly book international travel and accommodation
  • Create a daily agenda and brief the Director on their meetings/events/etc for the day
  • Create and prepare weekly action lists/priorities/deadlines for the Director
  • Place orders and purchases for Director when needed
  • Quality check correspondence and reports before being sent out by Director
  • Collate/manage the Director's monthly expenses and weekly timesheets
  • Manage Director's IT needs
  • Create internal and external presentations
  • Liaise with the Studio Manager and PR team on events for the Director to attend as well as PR and marketing requirements
  • Assist with the creation of schedules for fees, agendas, contracts, etc.

Key Skills:
  • Previous administration/office coordination/EA experience within the creative industry
  • Proficient in Microsoft Office
  • Proficient in InDesign (desirable)
  • Excellent written and verbal communication skills
  • Confident working under pressure to tight deadlines
  • Friendly and collaborative approach to work
  • Experience working with confidential and high level documentation, maintaining integrity and being discreet with sensitive information

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