Temporary Team Coordinator

Recruiter
Bespoke
Location
London
Salary
30000-32000 per annum
Posted
19 July 2019
Closes
17 August 2019
Ref
SR #47391
Job Function
Other
Contract Type
Temporary
Hours
Full Time
Temporary team coordinator required to provide a full range of secretarial duties and extensive diary and email management for the group leader, directors and the team at a central London engineering design firm.

Key Responsibilities
  • Extensive diary management.
  • Extensive email management.
  • Travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms.
  • Booking of meeting rooms, refreshments, AV, tele/video conferencing facilities (Condeco).
  • Assisting with expense claims (Concur), timesheets (Infor).
  • Producing documents - letters, reports, pitches, presentations.
  • Co-ordination of lunches, dinners, entertainment events and booking external events.
  • Assisting with submissions and bids, particularly in relation to preliminary pre-qual information.
  • Assisting with input to all knowledge management systems including CRM update, maintenance and reporting.
Skills and Experience
  • Good IT knowledge - Word, Excel, PowerPoint and Outlook diaries.
  • Quick on the uptake to learn specific systems such as travel booking tools, timesheets, job filing, room booking etc.
  • Good knowledge of Bluebeam and InDesign an advantage.
  • The ability to stay calm under pressure is essential.
  • Excellent organizational skills, juggling numerous tasks at once.
  • The ability to prioritize changing deadlines and be flexible.
  • Excellent communication and team working skills, to act as the link between different members of the team and clients as needed.
Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy

Similar jobs

More searches like this

Similar jobs