Creative PA

Location
England,London
Salary
£25000 - £35000 per annum
Posted
04 June 2019
Closes
03 July 2019
Ref
BBBH5656
Job Function
Other, PR/Publicity
Contract Type
Permanent
Hours
Full Time
As PA to the CEO and Creative Partner you will provide proactive, efficient administrative support in a fast-paced creative environment. As the main point of contact for 2 of the senior team, you will need to be resourceful and a natural multi-tasker. Always aiming to be one-step ahead, you will ensure responsibilities are delivered in a timely and accurate manner. PA to CEO and Creative Partner * Answering and screening all phone calls * Provide comprehensive diary management, using initiative to anticipate and resolve conflicts * Aiming to anticipate needs, knowing where the CEO and Creative Partner need to be and when * Organise meetings (face to face, audio and video conferences) and ensure appropriate meeting room preparations, including catering * Coordinate travel / hotel arrangements for the business and preparing itineraries * Booking cabs/couriers * Processing expenses * Complete and process weekly timesheets * Perform any ad hoc tasks or duties as required * Always aiming to act in the best in interest of the CEO and Creative Partner Office Support * Completing the daily morning routine to ensure smooth running of the office * Answering and screening specific phone calls via reception * Liaising with Building Services and IT to ensure the office functions efficiently * Cost-effectively managing and maintaining stationery stock levels * Receiving & distributing daily mail & deliveries * Work with Finance to review and ensure correct documentation for invoices and company credit card * Acting as the point of contact for supplier Account Managers, including our travel agent, cab company, stationery companies and conference call service provider * Support the HR Manager with New Starter set-ups ‪Requirements: * Proven working experience in a similar role * Proficient user of Microsoft Office Suite * Ability to push back appropriately and diplomatically * Calm and approachable * Appreciates the necessity for discretion and confidentiality * Solid communication skills; both written and verbal * Can-do attitude always with ability to be resourceful and proactive * Natural ability to organize, multitask, prioritize and work under pressure Contact me on paul@twistorstick.co.uk

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