Executive Assistant

Location
England,London,City of London
Salary
£40000 - £50000 per annum
Posted
11 April 2019
Closes
11 April 2019
Ref
BBBH5625
Job Function
PR/Publicity
Contract Type
Permanent
Hours
Full Time
Our client - an award-winning design agency based near buzzing Borough Market with offices boasting some of the best views in Central London are on the hunt for a SUPERSTAR Executive Assistant. This is an integral role to ensure the smooth running of the executive office, acting as the first point of contact internally and externally. This is a 12-month maternity cover offering a lucky candidate the opportunity to have one of the best design agencies in the world on their CV. Duties and Responsibilities * Acting as the first point of contact for Chairman & GCO/ECD, interacting with executive and senior management both internally and externally, maintaining close relationships with clients * Managing the smooth and efficient running of a busy diary across several different time zones, ensuring that he/she is on time and armed with the correct information in advance any meeting or call * Managing emails and responding where appropriate/directed and creating a daily reminder on actionable emails & tasks * Managing all the correspondence and administration, including personal work as requested * Creating and producing presentations (PowerPoint skills are essential) * Managing expenses where necessary * Drafting communication and correspondence as and when required * Desk research as directed to support assignments and speaking engagements * Liaising closely with the other PAs in the group * Working alongside the London Studio department and supporting activities/initiatives where needed * Ensuring smooth and efficient communication with Senior Management and C-Suite * Ambassador for the office environment, maintaining high standards of presentation across meeting rooms * Helping (and managing where relevant) internal global summits/conferences Required Experience and skills * Extensive experience as a well-versed PA / EA * Previous experience as a senior PA or EA in a professional agency/creative environment * Must be IT literate * Demonstrate advanced skills in Outlook, Excel (printing spreadsheets), PowerPoint and Word * Superior experience planning complex travel itineraries * Must have previously worked across international time zones * Solid career history with an outstanding attention to detail and proven problem solving ability * Pro-active * Ability to prioritise in a constantly changing environment * Resilient and tenacious * Charming manner for client facing activities * Ability to work fast and accurately under pressure and maintain a professional disposition at all times * Willingness to take job ownership and to facilitate and see projects to completion with little direction and with flawless execution * Ability to maintain diplomacy and discretion at all times * Perseverance, patience and a sense of humor * An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues Salary is paying up to £48,000 and interviews are kicking off immediately! Our client wants this person to start at the beginning of May. (12 Month contract) CV to pru@twistorstick.co.uk

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