Project Co - ordinator

London (Central), London (Greater)
£30k pro rata plus excellent benefits
19 February 2019
19 March 2019
Job Function
Project Management
Contract Type
Full Time

Do you want to work across projects that have a direct and positive impact on people and their communities?

Our client is an integrated agency who  works with a variety of clients, all of who aim to improve people's lives. The creative team focus on projects ranging from simple materials for recycling campaigns to large-scale campaigns on Domestic Violence.

We are looking for a Project Co-ordinator/managers to join this small friendly team. Initially on a fixed term contract to assist and support the Project and Studio manager there may be potential for extension after a 6 or 9 month period.  Working closely with the Project and studio manager, Executive Creative Director,  you will help to take care of the management and planning of the workflow through the studio; ensuring projects run on time and to budget, while also looking after the general operational running of the studio, project set up and estimating and monthly financial reporting for the department.

You will be committed, able to organise and plan your own time and tasks brilliantly as well as ensure the team are aware of their priorities and can manage their workloads effectively and efficiently. You will have a friendly, calm and professional management style, keep abreast of all projects going in and out of studio and ensuring processes are following by the team, clients and suppliers alike.

We are an energetic, ambitious consultancy with a wealth of experience, working on projects that have a direct and positive impact on people and their communities. If this sounds like an environment you'd like to be part of, we'd love to hear from you.

Responsibilities include:

  • Support of Studio and Project Manager in the day to day studio operations
  • Assisting in the Scheduling and trafficking project traffic through studio
  • Taking briefs, project set up. Estimating and assigning
  • Resourcing and commissioning (of additional freelancers and external suppliers) for projects as needed
  • Client liaison / account management
  • Maintenance of workflow reports / project trackers, studio planner etc
  • Top line management of multiple projects simultaneously, often to tight timelines
  • Maintenance of CMS (Panacea) and collaborative google docs as required
  • Status reporting to clients and Westco SMT
  • Supplier management and liaison with accounts department to ensure timely payment of suppliers and invoicing to clients
  • Dealing with client requests, queries and issues professionally and appropriately
  • Management and communication of ongoing project costs to clients as required
  • Team timesheet management and reporting
  • General office admin as required.

Key skill requirements:

  • 1 years + experience in a creative studio environment in a project management / traffic management role
  • Knowledge and understanding of multi-platform creative projects and print processes
  • Excellent communication skills, both written and verbal
  • Ability to juggle multiple projects simultaneously
  • Almost insane attention to detail
  • Highly organised with a methodical and logical approach
  • Incredible task and time management skills
  • Enjoy and thrive in a fast-paced environment
  • Proactive and dedicated, with a solutions-focused approach
  • Mac proficient
  • Basic understanding of financial reporting / numeracy (for financial tracking and reporting)

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