Events Officer

£25000.00 - £36000.00 per annum
11 May 2018
09 June 2018
Verity Slade
Job Function
Marketing, PR/Publicity
Contract Type
Full Time

* Working with the Head of Student Recruitment, lead on the operational delivery of
* all on-campus student recruitment events, including, but not limited to: attendance
* management and bookings; catering; staffing; logistics; signage; registration;
* student ambassador management; and capturing feedback. The portfolio of
* student recruitment events will include:
* Undergraduate Open Days, Postgraduate Open Evenings, Recruitment specific Summer Schools, Applicant Days, School/College Visits
* Support the operational management of the Clearing Hub, including organisation of
* logistics, supervision of staff and student helpers (note it is not possible to take
* annual leave at this time in August).
* Work closely with the Marketing Managers to ensure effective and efficient join up
* between events and conversion activity.
* Plan and deliver the annual programme of 'Spotlight on Science' events.
* Support members of the Pubic Engagement Steering Group with plans to develop
* other public engagement initiatives.
* Draft proposals for new events to support the mission of the University
* Establishing objectives, measures of success and developing budgets.
* Project manage events, including lectures, receptions and 'open house' events, to
* Engage key stakeholders in the work of the University Seek out opportunities for St George's to contribute to events in the local area,
* coordinating our involvement.
* Develop guest lists for events where needed.
* Oversee the production and distribution of invitations, and work with staff in the
* Communications team to develop publicity materials.
* Ensure senior staff and all those involved in events are briefed fully and supported.
* Coordinate the production of materials required at events, to include presentation
* slides and give-aways.
* Maintain event specific budgets.
* Report on the success of events, analysing attendance, feedback and other
* measures as required.
* Coordinate an internal events working group, sharing good practice so as to foster
* a consistent institutional approach to events management.
* Ensure that opportunities to promote the University's brand
* at events are maximised to their full potential to achieve reputational gains.
* Oversee development of an online calendar for all the University events.
* Support the Student Recruitment Assistants on enquiries handling.
* Represent the University internally and externally, such as at networking events and conferences.
* Support other areas of the External Relations, Communications and Marketing

This role will require travel and out of office hours work. The role holder may be expected to travel at short notice. You will also be required to have an excellent understanding of excel and be confident in presenting.

* Degree in Business, Marketing, Events or Communications Evidence of High Levels of Literacy and Numeracy
* Educated to GCSE and A Level or equivalent Experience of working in higher education
* Experience of developing and delivering plans for events which engage audiences in the work of an organisation
* Commercially focused with a proven ability to deliver results cost-effectively in line with targets Experience in organizing, delivering and reporting on recruitment events within Higher Education
* Fluent written and spoken English
* Experience of answering telephone enquiries with tact and professionalism
* Experience of managing multiple tasks simultaneously and prioritizing to meet deadlines
* Experience of drawing conclusions from data Experience engaging with social media in the organization and delivery of events
* The ability to work autonomously and to manage time effectively to meet tight deadlines
* High standard of spoken English and interprofessional communication skills
* Competent use of Microsoft Office tools, specifically Excel and Word and Outlook
* The ability to solve problems when working under pressure
* Ability to match communication style to the audience Able to work to tight deadlines and amongst a fast paced and ever changing environment
* Accurate data inputting skills Awareness of issues within the Education Sector, and programme offerings
* Understanding of UCAS application processes and procedures
* Understanding of Postgraduate application Flexible and open to working unsociable hours including early mornings, late evenings and weekends and, on occasion, periods away from home
* Commitment to customer-focused service delivery Excellent administrative and analytical skills with an eye for detail
* Ability to accurately learn and retain new information Self-sufficient and able to use initiative Resilient Ability to work collaboratively to achieve shared goals Keen to learn new skills and develop in the role
* An interest in developing marketing and sales experience and skills

If this is of interest please do apply ASAP with a word version of your CV highlighting all your relveant experience ASAP

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