Procurement & Studio Coordinator

Recruiter
Bespoke
Location
London
Salary
25000-30000 per annum
Posted
27 April 2018
Closes
25 May 2018
Ref
40938
Job Function
Manager, Studio Management
Contract Type
Permanent
Hours
Full Time

About this role

A bespoke luxury interior architecture & design studio based in Wimbledon are looking for a mid-weight procurement & studio coordinator to assist in the smooth day-to-day running of their beautiful open plan office and deluxe high-end projects. You will also help to support a busy MD with ad hoc admin duties. You must love the challenge of a constantly changing schedule, be flexible and have a background in interior design.

Key Responsibilities:

  • Ensure the smooth daily running of the studio, ordering stationary/supplies
  • Organising couriers & deliveries, leaving the office where necessary to collect or purchase materials
  • Organising office rotas, cleaners etc
  • Assisting the CEO with email & diary coordination and any ad-hoc tasks
  • Researching materials, creating and maintaining a sample library, ensuring it is neat and tidy
  • Checking staff expenses, budgeting, petty cash
  • General HR, IT & finance support
  • Project administration/ procurement - you must have experience of procurement and follow up of all FF&E stone/sanitary ware items
  • All administration tasks relating to running of interior design projects of various scales
  • Placing orders, checking invoices and pricing, negotiating discounts, progress checks, access checks, checking items as they come in and organising deliveries
  • Creating shipping lists for items being sent abroad, dealing with customs and VAT where necessary
  • Attending installations where needed
  • Dealing with suppliers on a daily basis - making sure that orders are being progressed
  • keeping the internal database of suppliers updated with relevant project status
  • responding to incoming customer enquiries via email and phone
  • checking invoices against estimates on projects

Skills & Experience:

  • Must have had experience of working in an admin/project procurement position within the interior design industry
  • Flexibility and ability to adapt to new and changing briefs
  • Thrive on unique challenges, able to think outside the box and act quickly
  • Excellent verbal and written communication
  • Ability to multi task, work to deadlines and remain calm under pressure
  • Good knowledge of Microsoft Office
  • Must have a can-do attitude and must be able to work to lists and resolve everyday issues
  • Highly organised

A close-knit office culture with the cutest office dog, fun away-days and stunning, contemporary design - be ready to be inspired. Interviewing now for an immediate start.

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