Office/Studio Manager

Recruiter
Location
London
Salary
£29,970 to £37,061
Posted
14 March 2017
Closes
01 April 2017
Ref
6095
Contract Type
Contract
Hours
Full Time

FIXED TERM FOR 12 MONTHS

We are looking for an office/studio Manager to work in our growing and fast-paced creative design studio. The role involves providing support to the team to make sure the studio runs smoothly and efficiently so you will be pro-active, organised, hard-working and have a keen eye for detail. As our office/studio manager you will be an effective communicator, happy to take on ad-hoc duties, possess a strong ‘can-do' attitude and be the go-to-person for all studio related enquiries.

Main responsibilities will include:

  • managing the day-to-day running of our studio and providing support to the management team
  • oversight of team budgets and recording office expenditure
  • running management information and financial reports, analysing the data and providing feedback to the management team
  • working with all external suppliers to make sure the studio infrastructure is in place and up-to-date, this includes IT, security, facilities
  • procuring services and managing contracts e.g. Mac support, and arranging timely renewal as necessary
  • purchasing ad hoc items for the team e.g. fonts, software, design materials, training courses, subscriptions, events
  • making sure that the office environment is maintained, relevant records are up to date and that all administration processes work effectively
  • overseeing the induction of new employees
  • assisting the traffic management team during periods of annual leave or high levels of design briefs
  • working with the team to help coordinate and organise diaries, conference calls, meetings, video conferencing, meeting rooms and travel arrangements
  • developing and implementing new administrative systems as necessary
  • working with the management team to arrange freelance design resource as required

Essential Experience and Personal Skills:

  • highly PC/Mac/network literate with excellent knowledge of Microsoft Office (particularly Excel)
  • good financial skills with experience of analysing data and using spreadsheets
  • excellent written and verbal communication skills
  • ability to work on your own initiative or as part of a team
  • the capacity to prioritise tasks and work under pressure

To find out more or apply for this vacancy please click on the Apply button, follow the link ‘Apply for a Job' and search reference 6095.

Closing date for receipt of applications is: 31st March 2017 at 23:55pm